Medical Records Administrator (Assistant Chief)

Description:

This position is located in the Health Information Management (HIM) Section of Health Administration Service at the VA Eastern Colorado Health Care System. Medical Records Administrators (MRAs) in VHA perform or supervise work concerned with the management of a health record program or the provision of services related to medical record administration/health information services.

Requirements:

Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.

Basic Requirements :

• United States Citizenship : Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.
• English Language Proficiency. MRAs must be proficient in spoken and written English. See 38 U.S.C. § 7403(f).
• Education or Experience:
  • Experience. Three years of creditable experience in the field of medical records that included the preparation, maintenance, and management of health records and health information systems demonstrating a knowledge of medical terminology, medical records procedures, medical coding, or medical, administrative, and legal requirements of health care delivery systems.
  • OR,
  • Education . Successful completion of a bachelor's degree or higher from an accredited college or university recognized by the U.S. Department of Education, with a major field of study in health information management, or a related degree with a minimum of 24 semester hours in health information management or health information technology.
  • OR,
  • Experience/Education Combination . Equivalent combinations of creditable experience and education that equals 100 percent may be used to meet basic requirements. For example, two years above high school from an accredited college or university, with 12 semester hours in health information technology/health information management, plus one year and six months of creditable experience that included the preparation, maintenance, and management of health records and health information systems meets an equivalent combination.
• Certification. Persons hired or reassigned to MRA positions in the GS-0669 series in VHA must meet one of the following:
  • (1) Coding Certification through AHIMA or AAPC.
  • OR,
  • (2) HIM Certification through AHIMA.
  • OR,
  • (3) Health Data Analyst Certification through AHIMA.

May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria).

Grade Determinations : Medical Records Administrator (Assistant Chief (ACHIM)) , GS-12 Experience . One year of creditable experience equivalent to the next lower grade level that demonstrates all the KSAs described at that level.

• AND

Certification. Employees at this level must have a HIM Certification.

Demonstrated Knowledge, Skills, and Abilities, In addition to the minimum experience all applicants should reflect the following KSA's:

• i. Skill in managing various projects and processes, which includes the ability to develop new or improved solutions to complex technical problems in health information management.
• ii. Ability to advise management and staff on a wide range of health information management practices based on current industry standards, policies, statutes, laws, and regulations.
• iii. Ability to plan, justify, develop, evaluate, assess, monitor, and/or advise on current health information management processes, and recommend changes in policies or procedures.
• iv. Ability to determine and evaluate compliance with legal, ethical, and regulatory guidelines, and accrediting bodies as they apply to health information management.
• v. Ability to successfully apply principles and techniques of sound resource management (i.e., staffing, space, contracts, equipment).
• vi. Ability to provide the full range of supervisory duties to include assignment of work, completing performance evaluations, selection of staff, and recommendation of awards, advancements, and disciplinary actions.\

Preferred Experience: Three years of creditable experience in the field of medical records that included the preparation, maintenance, and management of health records and health information systems demonstrating a knowledge of medical terminology, medical records procedures, medical coding, or medical, administrative, and legal requirements of health care delivery systems.

References: VA Handbook 5005/130, Part II, Appendix G33

The full performance level of this vacancy is GS-11.

Physical Requirements: See VA Directive and Handbook 5019. This position requires visual acuity, keen hearing, clear distinctive speech, and manual dexterity.